How to Create an Email Group in Outlook

If you are searching an answer to the question “How to Create an Email Group in Outlook” then read this blog post up to the end. Here you will know an easy process to create an email group in Outlook. Before we proceed ahead, let us first know what is an email group and what are the benefits of an email group.

What is an Email Group

Email group contains email addresses of recipients to whom you often need to send / forward emails. Once the email group is created, you only need to type the name of the email group in the To box and your email client itself includes all of the addresses stored in that group. You can have many email groups based on the type of emails; you like to share with your friends.

Benefits of an Email Group

Using an email group, one can send the similar email to multiple recipients without manually typing their email addresses in the sender’s box each time an email in required to be sent to those recipients. For example, you received an email from your senior and you want to share that with all of your colleagues. In this case, you simply click the Forward button and select the email group to include all your colleagues in the email’s recipients list. You will not have to manually type the email IDs of your friends in the To box or select IDs from the Address book. This consumes a lot of time, which can be saved if you have the email group created.

How to Create an Email Group in Outlook

Let us now execute the following steps to create an email group in Outlook 2007:

Step 1: Start MS Outlook 2007.

Step 2: Select Tools > Address Book.

Step 3: Select File > New Entry. The “New Entry” dialog box appears.

Step 4: Select the New Distribution List option.

Step 4: Select Contacts in “In the” drop-down list and click the OK button. The “Distribution List” window appears.

Step 5: Type a name for the list in the Name text box.

Step 6: Click the Select Members button in the toolbar. A “Select Members” dialog box appears.

Step 7: Select the recipient that you want to add in the group and click the Members button.

Step 8: Repeat step 8 for every recipient that you have to add in the group.

Step 9: After you have selected all recipients, click the OK button.

Step 10: Click the Save & Close button in the tool bar.

Step 11: Restart MS Outlook 2007.

Email group (also called distribution list) is created successfully. Now, whenever you need to send an email to all of the members included in the recently created group, type the name of the group in the To field. You can also select the name of the group from the Address book. As soon as you type / select the name of group, MS Outlook automatically includes all email addresses in the sender’s list and delivers the email to all of them.

This is How to Create an Email Group in Outlook. Is not it easy to send the same email to 100s of recipients in just one click? Hope this article will be a help for you as a regular Outlook user.

Deepak Gupta

Deepak Gupta is a Freelancer. He does freelancing related to Ebook Conversion, SEO, SEO Copy writing, Guest Blog Posts, and much more. He can be contacted at http://www.fiverr.com/weformat

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